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RFP for Preferred Event Vendors


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RFP for Preferred Event Vendors



Calling all Prospectors and purveyors

we are seeking partners in the meeting and event industry with unique offerings, excellent service and a commitment to sustainability.


The Commons is a boutique cowork, meeting and event space in the heart of Ramsay/Inglewood. With over 5,000 square feet of exceptional and convertible space, our collection of event venues serve as a locale for both professional and social affairs.

Whether for creative meetings, cocktail networking events or elaborate weddings, we attract clients who desire a one-of-a-kind, non-traditional venue and who want to support local businesses and the Calgary community.

 As a unique space in Calgary we promote:

  • exceptional customer service
  • inspiring design
  • sustainable practices

We seek partners who will offer in-demand services for our clients and are preared to build unprecedented culture of distinction and community with our patrons.


In 2016, we hosted 200+ events and meetings and in 2017 we intend to double that number. to do that, we are seeking preferred vendors and invite you to submit a proposal to be one of our valued partners.

scroll down through the following pages for more information and our proposal form

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Uncommon Rooms


Uncommon Rooms



Industrial opulence unites our collection of venues through their exposed brick backdrops and crystal cadence.

The Parlour RoomThe Commodore Room and The Hemingway Room are the event spaces at The Commons. All original rooms within the historic Westeel building (circa 1919), each room is unparalleled in its unique architectural personality, yet match in their open concept flexibility to accommodate any event you can imagine.


The Parlour Room boasts a modern-vintage industrial style combining velvet, leather and crystal with concrete and brick to create a refined, chic and cozy environment. Soaring exposed ceilings are framed by original brick masonry punctuated by walls of elegant black and gold wallpaper. With its high-end furnishings and intimate ambiance, little to no additional décor or rentals are required to achieve a perfect backdrop for your event.


CAPACITY and size

Up to 100 people and over 1700 sq ft

TYPES OF EVENTS

Best suited for low-key, intimate affairs such as high-end cocktail parties.


Sleek concrete floors and three grand west-facing windows framed by 22 feet of original exposed brick, The Hemingway Room is simple yet bold, and undeniably charming. Our signature ‘blank canvas’ is rich in character and allows you to compose your own masterpiece within this poetic and imaginative milieu. The Hemingway Room is a perfect venue to let your hair down, have a few drinks and celebrate with “joie du vivre!”


CAPACITY and size

Up to 155 people and 3000 sq ft

TYPES OF EVENTS

Best suited for bigger parties or large functions such as conferences or weddings.


The Commodore Room exudes a timeless aesthetic. Three west-facing windows wash the space in an abundantly in natural light. Enclosed with crisp white brick borders and anchored by a grande crystal chandelier, its surmounting charm extends far beyond its frame. Our most popular meeting room, The Commodore Room is our largest boardroom and dedicated training & workshop space and the most intimate of our event venue offerings.


CAPACITY

Up to 25 people and 400 sq ft

TYPES OF EVENTS

Strategy meetings, creative classes, exquisite dinner parties or pop-up showcases.

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Sustainable and Ethical Practices


Sustainable and Ethical Practices



Sustainable and ethical practices

we promote sustainable practices within our business and the businesses with which we are affiliated


Our focus for 2017 is to create policies and practices that promote kindness and sustainability. We are working hard to implement these practices and seek partnerships with companies which have complementary goals.

What is important to us?

  • Living as locally as possible
  • Being kind and seeking out win/win solutions
  • Connecting people and creating community
  • Challenging our limiting beliefs about ourselves and others
  • Appreciation for, and responsibility to, the environment and animals
  • Ethical vegetarianism

We are curious about what is important to you

Your company may align with some or all of our points above and you likely have some of your own. We'd love to hear about them and whether you see a complementary fit.

For Catering Prospects

Sharing a meal is an opportunity to gather friends and family, share stories and build community. However, food has become a significant source of waste and environmental impact. For these reasons, The Commons believes and supports making food service more sustainable and promotes the following guidelines:

  • Menus based on seasonal foods preferably locally grown
  • Plant-based focus with vegetarian/vegan options
  • Organic as often as possible
  • Reusable, Recyclable or Compostable Dinnerware

When submitting your proposal, please indicate your commitment to sustainable food practices through the following considerations:

  • Do you offer seasonal menus featuring locally grown ingredients?
  • Can you cater a menu using all or mostly organic ingredients?
  • What types of vegetarian/vegan menus can you offer?
  • What are your reuse, recycle and compost policies?

Please indicate in your proposal how your business incorporates sustainable practices.

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Request


Request



Request for proposals

if we sound like a good fit, we’d like to learn more about your services and pricing


mutual benefits

Our goal is to work with people who value mutual promotion of our businesses and shared successes. We work with a variety of vendors under various structures, and we are open to unique and innovative ways to work together. In your submission, please propose how you envision this working relationship, whether it is through complimentary marketing, a commission/kick-back structure, or other ideas.

TIMELINE

Please submit your proposal to be a preferred vendor within two weeks of this invitiation.

SUBMISSION

Please submit your proposal via the appropriate form below. If you have any questions, please contact us at connect@thecommonscalgary.com.

Want to chat first?

If you would like to discuss the scope of this request further, we would be happy to have a phone call or coffee with you! Please contact us at connect@thecommonscalgary.com and we will be in touch!