Event architect -- The Job & Expectations 

  1. You will work closely with our Junior Event Coordinator, Event Hosts & Director of Operations to ensure that our clients event goes off without a hitch

  2. Inquiries, tours and sales: The Event Architect is responsible for managing all booking inquiries, consulting on availability & venue fit, as well as touring the space, managing follow up and closing the sales.

  3. Third party event coordination: The Event Architect is the main point of contact for event and meeting clients, providing them support and resources as they plan their event.

  4. Admin and finance: invoicing, contracts, collecting commissions.

  5. Client relations: Ensure our clients have an exceptional experience from beginning to end. Handle client complaints and solve problems creatively and efficiently.

  6. Internal event coordination: support as required for the Commons’ community-building initiatives, events and programmes spearheaded by the Community Director.

Candidates Work Experience: Relevant skills to bring to this role

  1. Explain how your work experience relates to the Event Architect position at The Commons

  2. What skills have your learned that will positively contribute to the role we are seeking

  3. Prompt any additional questions about potentially relevant work experience from their resume that they did not go over

  4. What is their work style (i.e. heads down, social while you work, few interruptions?)

  5. What do Turnkey (all-inclusive) Events mean to you? What would your role look like / level of involvement in a Turnkey experience? (troubleshooting, recommendations, add-ons (upsell), visualizing for the client / painting a picture)

Name *
What has the candidate described in their previous work experience that would be an asset to this role?
Candidates Personal Rating
Rate your level of skill/experience from 1-10 in each of the following areas. 1 being no experience, 10 being expert
(i.e. ability to maintain professionalism and positivity in high stress environments such as events, bars etc.)
(i.e. appropriate lighting, doors unlocked, signage put up, floors are clean, furniture is set up as needed)
(organize rentals, work directly with vendors, coordinate logistics, oversee admin/finance duties, handle client complaints and requests)
(i.e. the capacity to self-regulate, make quick decisions on your feet, manage staff schedules, coordinate & communicate effectively with vendors)
(i.e. ability to effectively interact with clients via email, in person and over the phone while encouraging our services & up selling)
(i.e. being upfront with our clients about our policies to ensure expectations are set in terms of the venue rental and what is included vs. not)
(i.e. able to see the big picture and narrow down the tasks required to accomplish the goal. Then being able to delegate tasks appropriately to staff to ensure timelines are met)
(i.e. propose suggestions, identifying problems that the client doesn't know exists)
Do you have an understanding of Adobe Suite?
Do you have any website design & creation experience?
Send Culture Test *
If this candidate makes it through the initial phone interview, then we will send them the culture test in a follow up email.


Are there any questions you would like to ask us?

Hours of the job: Full time, some evenings and weekends required

Payment structure: Salary - is dependent on experience

Transportation: We are in a car to go zone, there is a bus that drops off near the office - otherwise there is parking at the office