get down to business in style
get down to business in style
Private alcoves, lounge-style reception areas, and spacious boardrooms with whiteboards for your creative doodling. Whether it's an informal rendezvous with a colleague or a full-day board meeting, we have a collection of spaces fit for James Bond to Einstein.
Meetings can be booked on a per-occasion basis or, if you plan to use our space regularly, we have monthly and yearly membership options available which allow you to book our spaces at discounted rates.
Members receive a certain amount of complimentary use of our common and private meeting spaces, depending on their level of membership. For additional hours you receive a members only discount. More details.
When you want ambiance but don't need complete privacy.
Our small, medium and large meeting rooms offer the amenities you need to seal the deal on that client proposal or host an educational workshop for your team - all within a stylish space. With each and every booking, we're happy to offer an array of services to help make your meeting a success.
Meeting room bookings include the following:
Please ask us about our preferred caters who offer a seasonal menu of gourmet breakfast, lunch and snack items. They take pride in every detail - you won't be disappointed!
Have other requests? Don't hesitate to ask - we will do our best to accommodate your needs.
We're happy to accommodate your meeting schedule during our regular business hours. See below on bookings for evenings and weekends.
Evenings and weekends
For those early morning meetings, or gatherings on weekends and weekdays outside of our regular hours, an alternate booking rate will be applied.
Scroll down to book our meeting rooms
Tell us a little more about your needs in the form below. We promise to get back to you shortly to chat about how our space can work for you.
All of our meeting room spaces can be booked on a per-occasion basis, or through one of our exclusive meeting-focused memberships.
Just need a space in a jiffy? We can set you up with the room that works best for your client meeting, strategy session or seminar.
Do you have regular meetings throughout the year but maybe don't need space on a monthly basis? Our Chamber membership may be for you! With member discounts on our meeting and event space you are treated as a regular and can impress your guests while keeping within your budget.
A list of the most frequently asked questions we hear when clients are considering booking our meeting rooms. If your question isn't listed or you need more information, please don't hesitate to contact us for details.
We have you fill out an initial meeting request form and our Concierge will be in touch to set up a tour or discuss the details of your meeting with you over the phone.
Our traditional boardrooms (Gallery and Oval Office), our conversation rooms and common areas are available for a minimum booking of 2 hours during our business hours, while The Commodore Room has a minimum booking of 3 hours. For all bookings outside of our office hours, the required booking can range between 3-4 hours depending on the desired room. Our largest spaces, The Hemingway Room and The Parlour Room have tailored packages. Contact us for more details.
Most of our meeting rooms are available during our office hours of Monday-Friday, 8am-5pm. We can accommodate bookings outside of regular office times for an alternate rate.
Our cancellation policy is the following:
Cancellation before 7 days grants a 100% refund. With cancellation after 7 days up to 3 days prior, 50% of the booking fee will be charged. A cancellation less than 72 hours prior to your meeting start-time, 100% of the booking fee will be charged.
For our large rooms, The Hemingway Room and The Parlour Room, we require a non-refundable 50% deposit with 100% due 30 days prior to your event. No refunds are given less than 30 days prior to your event.
Rental costs vary from room-to-room, and depend on the size and amenities of each individual meeting space. Click here for a comparison of all our rooms to see what might suit you best.
We will send you an invoice that you can pay online via credit card. If you are a member we will just invoice you directly to your account - no fuss!
For non-members we require payment in full before confirming your room rental. For members you will pay at the end of your regular billing cycle.
There is nothing super formal, but we will draw up a short agreement which you can sign online so everyone is on the same page which helps to ensure the day-of runs smoothly.
We encourage you to check out our memberships which provide up to 30% off individual bookings throughout our collection of meeting and event spaces. In addition, members receive invitations to exclusive internal events that cater to the entrepreneurial spirit.
Of course! Included in your room rental we provide gourmet drip coffee and a selection of high-end teas sourced from our local Rosso Coffee Roasters. We also serve specialty on-demand coffees - such as lattes and cappuccinos.
We would be happy to arrange breakfast, snacks and lunch right to your meeting room door through one of our preferred caterers. Contact our Concierge to discuss the food & beverage options available.
Certainly! Just let us know your plans. If you are bringing in catering we will make sure we greet your preferred vendor and guide them to your space when they arrive.
We aren't currently licensed (but we are working on it!), therefore you are welcome to provide your guests with some bubbly but you will require a liquor license. Please contact us for details.
Our rooms range in size and capacity. Our Gallery Boardroom seats up to 8 people and our Oval Office Boardroom seats up to 10. The Seabiscuit room - our quaint and cozy meeting space - houses up to 4 of your closest clients and colleagues.
Click here for a chart which compares our rooms at-a-glance.
We have a collection of breakout areas that can be reserved at the time of your original meeting or workshop booking. The use of our semi-private common spaces are included with the rental of our Gallery, Studio, Commodore, Parlour and Hemingway rooms, but the spaces are first come first served. To reserve them in advance or to use our small or large private rooms, all can be booked at an additional charge. Please notify us if you will require breakout rooms in conjunction with your meeting booking.
We would be happy to set up each room for the number of guests you're hosting in a configuration best suited for your task at hand. Once we know more details about your needs we will work with you to find the best layout option.
Yes, our team will organize and set-up the space as outlined in the meeting request form.
Our Gallery, Oval Office, and Commodore rooms are equipped with 50" to 70" monitors, Google Chromecast, Wi-Fi, Apple TV, HDMI and VGA capabilities. We also have a variety of whiteboards for your creative brainstorming in all boardrooms, as well as the Seabiscuit room. Our Parlour and Hemingway rooms have projectors, microphones and speakers.
Absolutely! We have 5 kitchens within our space, each of which are in close proximity to all of our meeting spaces and common areas.
Yes. Our Concierge will greet you and your guests, and will be on site for the duration of your booking.
Of course! We assume you will need a little time to get settled so we account for 15 minutes before your meeting with every booking. We suggest you arrive early, especially if you have technology to set up.
Please check-in with our Concierge upon arrival, who can get you settled and introduce you to the meeting amenities available in our space. Also, when you leave, we kindly ask you touch base with us to let us know you are done.
We kindly ask that you leave the room as how it was presented to you. Please place all garbage and recyclables in the designated bins and remove all food and empty containers and wrappers.
Please notify us 45 minutes to an hour prior to your meeting's end time if your schedule has shifted. Based on our meeting booking calendar and staff availability, we'll determine how we can best accommodate you and your team. Additional costs with be invoiced.