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Meeting Rooms


get down to business in style

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Meeting Rooms


get down to business in style


HOTEL CONFERENCE CENTRES NOT YOUR CUP OF TEA? COFFEE SHOPS TOO NOISY AND UNPROFESSIONAL? TAKE YOUR MEETING IN ONE OF OUR SEVERAL PRIVATE OR SEMI-PRIVATE SPACES SO YOU CAN GET DOWN TO BUSINESS IN STYLE.


Spaces to Suit your fancy

Private alcoves, lounge-style reception areas, and spacious boardrooms with whiteboards for your creative doodling. Whether it's an informal rendezvous with a colleague or a full-day board meeting, we have a collection of spaces fit for James Bond to Einstein.

Meetings can be booked on a per-occasion basis or, if you plan to use our space regularly, we have monthly and yearly membership options available which allow you to book our spaces at discounted rates.

It pays to be a member

Members receive a certain amount of complimentary use of our common and private meeting spaces, depending on their level of membership. For additional hours they receive up to a 30% discount. More details.


private rooms


WORKSHOPS

Have a large group or need a spacious, creative setting?

BOARDROOMs

Traditional board rooms for team meetings or client presentations.

CONVERSATIONs

 Intimate spaces for confidential colloquy and quiet conversations.

semi-private


COMMON SPACEs

When you want ambiance but don't need complete privacy.


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Services and Availability


Services and Availability



From an INFORMAL RENDEZVOUS WITH A COLLEAGUE to A FULL-DAY BOARD MEETING, WE HAVE A COLLECTION OF PROFESSIONAL, PRIVATE AND SEMI-PRIVATE MEETING SPACES TO SUIT THE SIT-IN YOU'RE HOSTING.


Our small, medium and large meeting rooms offer the amenities you need to seal the deal on that client proposal or host an educational workshop for your team - all within a stylish space. With each and every booking, we're happy to offer an array of services to help make your meeting a success.

services

Meeting room bookings include the following:  

  • Room set up tailored to the goals and objectives of your meeting
  • Gourmet, locally roasted coffee and tea service - including lattes and cappuccinos
  • Technology such as large screen TVs and projectors (differs by room)
  • Whiteboards and markers
  • Flip charts and pens

Catering

Please ask us about our preferred caters who offer a seasonal menu of gourmet breakfast, lunch and snack items. They take pride in every detail - you won't be disappointed!

Have other requests? Don't hesitate to ask - we will do our best to accommodate your needs.

AVAILABILITY

REGULAR BUSINESS HOURS

Monday-Friday, 8am-5pm

We're happy to accommodate your meeting schedule during our regular business hours. See below on bookings for evenings and weekends. 

EXTENDED HOURS

Evenings and weekends

For those early morning meetings, or gatherings on weekends and weekdays outside of our regular hours, an alternate booking rate will be applied.


Scroll down to book our meeting rooms

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Book Our Meeting Rooms


Book Our Meeting Rooms



Whether you're hosting reoccurring networking nights or just need a space to seal the deal on your latest project, we have flexible payment options to suit your work style and budget.


Would you like to book a Room? GET IN TOUCH.

Tell us a little more about your needs in the form below. We promise to get back to you shortly to chat about how our space can work for you. 


BOOKING OPTIONS

All of our meeting room spaces can be booked on a per-occasion basis, or through one of our exclusive meeting-focused memberships.

ONE-OFF
ROOM RENTALS

Just need a space in a jiffy? We can set you up with the room that works best for your client meeting, strategy session or seminar.

MONTHLY
ASSOCIATE MEETING MEMBER

Varying in hourly combinations, our monthly Associate membership is best suited for the meeting enthusiast. You receive a discount on the venue fees and have the added flexibility of booking your meetings yourself via our online system.

YEARLY
Chamber Meeting Member

Do you have regular meetings throughout the year but maybe don't need space on a monthly basis? Our Chamber membership may be for you! With member discounts on our meeting and event space you are treated as a regular and can impress your guests while keeping within your budget.

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Meeting FAQ


Meeting FAQ


A list of the most frequently asked questions we hear when clients are considering booking our meeting rooms. If your question isn't listed or you need more information, please don't hesitate to contact us for details.


Booking questions

how do I book a meeting?

We have you fill out an initial meeting request form and our Concierge will be in touch to set up a tour or discuss the details of your meeting with you over the phone.

IS THERE A MINIMUM BOOKING TIME?

Our traditional boardrooms (Gallery and Oval Office), our conversation rooms and common areas are available for a minimum booking of 2 hours during our business hours, while The Commodore Room has a minimum booking of 3 hours. For all bookings outside of our office hours, the required booking can range between 3-4 hours depending on the desired room. Our largest spaces, The Hemingway Room and The Parlour Room have tailored packages. Contact us for more details.

 

WHEN ARE THE ROOMS AVAILABLE?

Most of our meeting rooms are available during our office hours of Monday-Friday, 8am-5pm. We can accommodate bookings outside of regular office times for an alternate rate.

WHAT IF I NEED TO CANCEL MY MEETING?

Our cancellation policy is the following: 

Cancellation before 7 days grants a 100% refund. With cancellation after 7 days up to 3 days prior, 50% of the booking fee will be charged. A cancellation less than 72 hours prior to your meeting start-time, 100% of the booking fee will be charged.

For our large rooms, The Hemingway Room and The Parlour Room, we require a non-refundable 50% deposit with 100% due 30 days prior to your event. No refunds are given less than 30 days prior to your event.


PAYMENT QUESTIONS

WHAT ARE THE RENTAL COSTS?

Rental costs vary from room-to-room, and depend on the size and amenities of each individual meeting space. Click here for a comparison of all our rooms to see what might suit you best.

HOW DO I PAY FOR MY ROOM?

We will send you an invoice that you can pay online via credit card. If you are a member we will just invoice you directly to your account - no fuss!

WHEN DO I PAY?

For non-members we require payment in full before confirming your room rental. For members you will pay at the end of your regular billing cycle.

IS THERE A CONTRACT?

There is nothing super formal, but we will draw up a short agreement which you can sign online so everyone is on the same page which helps to ensure the day-of runs smoothly.

IS THERE A DISCOUNT FOR BOOKING ONGOING MEETINGS OR MULTIPLE ROOMS? 

We encourage you to check out our memberships which provide up to 30% off individual bookings throughout our collection of meeting and event spaces. In addition, members receive invitations to exclusive internal events that cater to the entrepreneurial spirit. 


FOOD AND BEVERAGE

IS COFFEE AND TEA PROVIDED?

Of course! Included in your room rental we provide gourmet drip coffee and a selection of high-end teas sourced from our local Rosso Coffee Roasters. We also serve specialty on-demand coffees - such as lattes and cappuccinos.

DO WE PROVIDE CATERING?

We would be happy to arrange breakfast, snacks and lunch right to your meeting room door through one of our preferred caterers. Contact our Concierge to discuss the food & beverage options available.

CAN I BRING IN MY OWN FOOD?

Certainly! Just let us know your plans. If you are bringing in catering we will make sure we greet your preferred vendor and guide them to your space when they arrive.

CAN I SERVE ALCOHOL?

We aren't currently licensed (but we are working on it!), therefore you are welcome to provide your guests with some bubbly but you will require a liquor license. Please contact us for details.


QUESTIONS ABOUT THE ROOMS

what is the capacity?

Our rooms range in size and capacity. Our Gallery Boardroom seats up to 8 people and our Oval Office Boardroom seats up to 10. The Seabiscuit room - our quaint and cozy meeting space - houses up to 4 of your closest clients and colleagues. 

The Commodore Room has a maximum capacity of 25. The Parlour Room  can seat up to 100 people and The Hemingway Room can accommodate up to 155 people.

Click here for a chart which compares our rooms at-a-glance.

What about break out rooms?

We have a collection of breakout areas that can be reserved at the time of your original meeting or workshop booking. The use of our semi-private common spaces are included with the rental of our GalleryStudioCommodoreParlour and Hemingway rooms, but the spaces are first come first served. To reserve them in advance or to use our small or large private rooms, all can be booked at an additional charge. Please notify us if you will require breakout rooms in conjunction with your meeting booking.

WHAT ARE THE ROOM LAYOUT OPTIONS?

We would be happy to set up each room for the number of guests you're hosting in a configuration best suited for your task at hand. Once we know more details about your needs we will work with you to find the best layout option.

WILL YOU SET UP THE ROOM FOR US?

Yes, our team will organize and set-up the space as outlined in the meeting request form.

TECHNOLOGY & TOOLS

Our Gallery,  Oval Office, and Commodore rooms are equipped with  50" to 70" monitors, Google Chromecast, Wi-Fi, Apple TV, HDMI and VGA capabilities. We also have a variety of whiteboards for your creative brainstorming in all boardrooms, as well as the Seabiscuit room. Our Parlour and Hemingway rooms have projectors, microphones and speakers.

IS THERE A KITCHEN?

Absolutely! We have 5 kitchens within our space, each of which are in close proximity to all of our meeting spaces and common areas. 


QUESTIONS ABOUT THE DAY OF THE Meeting

WILL ANYONE BE ONSITE FOR MY Meeting?

Yes. Our Concierge will greet you and your guests, and will be on site for the duration of your booking.

CAN I ARRIVE PRIOR TO MY MEETING TO GET SET-UP? 

Of course! We assume you will need a little time to get settled so we include 15 minutes complimentary time before your meeting with every booking. We suggest you arrive early, especially if you have technology to set up.

DO I NEED TO CHECK-IN/out?  

Please check-in with our Concierge upon arrival, who can get you settled and introduce you to the meeting amenities available in our space. Also, when you leave, we kindly ask you touch base with us to let us know you are done.

DO I NEED TO CLEAN UP?

We kindly ask that you leave the room as how it was presented to you. Please place all garbage and recyclables in the designated bins and remove all food and empty containers and wrappers.

What if I go over my ALLOTTED time?

Please notify us 45 minutes to an hour prior to your meeting's end time if your schedule has shifted. Based on our meeting booking calendar and staff availability, we'll determine how we can best accommodate you and your team. Additional costs with be invoiced.