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Vendor Submission Form


SCROLL DOWN

Vendor Submission Form


Name *
Name
http://
Date Submitted
Date Submitted

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Catering Submission Form


Catering Submission Form


Name *
Name
http://
Date Submitted
Date Submitted

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Profile Questions


Profile Questions


As a member of The Commons we'd love to include your profile on our website.

Please answer a few (or all!) of the following questions (it shouldn't take long - promise!). We'll send you the link to your profile once we have posted it.


Name *
Name
http://
Fill in the blank with your skills or expertise - these can be business or non-business related. Be creative ;-)
Describe your business in a nutshell
OPTIONAL QUESTIONS
Please answer at least one of the following questions.
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Book an appointment with us


Book an appointment with us


BOOK AN APPOINTMENT WITH US

We'd love to discuss the details of your meeting or event!

Select your time below

If you do not see a time that is convenient for you, please contact us to schedule a time that suits your schedule.

 

how to get here

1206 20 Avenue SE, T2G 1M8

We like to think we’re a little hidden gem, a gem that can be a little tricky to find at first. So please take note of the maps and directions below.

You can always give us a ring at 403.452.7938.


Location and parking maps

Street map

 

AERIAL VIEW

PARKING/Entrance MAP


How to get here

1206 20 Avenue SE, T2G 1M8

Our office is in the Ramsay Design Centre which is a low brick building on the East side of 11 Street SE. Enter through the south parking lot (you’ll see the Barre Body Studio signs near this entrance) and our door is directly ahead in the northwest corner, right beside the main entrance to the building.

BY CAR

See our parking maps above.

By foot or bike

We are situated near many bike paths and the Elbow River. Store your bike in the office or at the bicycle-rack outside.

By Calgary Transit

There are approximately 5 bus stops within a 5 minute walking distance of The Commons. **Bus routes include the 302 and the 24, and Calgary Transit can help you plan your ride here.

By C-Train

The nearest C-Train station is Erlton/Stampede, which is approximately a 20 minute walk to and from The Commons.

Where to park

The Ramsay Design Centre is bustling with stylish enterprises and like any downtown office - is known to have its parking woes. But we’re here to the rescue!

WEEKDAY

We have an abundance of hourly stalls for you to park your sweet ride located a short walk away (see above for maps). You can also find free parking in the community, only steps away from the office (psstt.. check out this map for street recommendations).

WEEKEND/EVENING

We have free parking onsite in our North and South lots as well as paid parking in the Impark lot a short distance away. See above for downloadable maps.


We look forward to meeting you!

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Book a tour with us


Book a tour with us


BOOK A Tour WITH US

We'd love to show you our space and discuss your workplace needs.

Select your time below

If you do not see a time that is convenient for you, please contact us to schedule a time that suits your schedule.

 

how to get here

1206 20 Avenue SE, T2G 1M8

We like to think we’re a little hidden gem, a gem that can be a little tricky to find at first. So please take note of the maps and directions below.

You can always give us a ring at 403.452.7938.


Location and parking maps

Street map

 

AERIAL VIEW

PARKING/Entrance MAP


How to get here

1206 20 Avenue SE, T2G 1M8

Our office is in the Ramsay Design Centre which is a low brick building on the East side of 11 Street SE. Enter through the south parking lot (you’ll see the Barre Body Studio signs near this entrance) and our door is directly ahead in the northwest corner, right beside the main entrance to the building.

BY CAR

See our parking maps above.

By foot or bike

We are situated near many bike paths and the Elbow River. Store your bike in the office or at the bicycle-rack outside.

By Calgary Transit

There are approximately 5 bus stops within a 5 minute walking distance of The Commons. **Bus routes include the 302 and the 24, and Calgary Transit can help you plan your ride here.

By C-Train

The nearest C-Train station is Erlton/Stampede, which is approximately a 20 minute walk to and from The Commons.

Where to park

The Ramsay Design Centre is bustling with stylish enterprises and like any downtown office - is known to have its parking woes. But we’re here to the rescue!

WEEKDAY

We have an abundance of hourly stalls for you to park your sweet ride located a short walk away (see above for maps). You can also find free parking in the community, only steps away from the office (psstt.. check out this map for street recommendations).

WEEKEND/EVENING

We have free parking onsite in our North and South lots as well as paid parking in the Impark lot a short distance away. See above for downloadable maps.


We look forward to meeting you!

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Request for Membership Tour


Request for Membership Tour



We look forward to showing you our space!

Tour are by appointment only. Follow these three easy steps to book a tour of our space:

1. Please fill out the following form

2. After submitting the form, click the link that will take you to our appointment booking page

3. Select the day and time that works best for you

Thank you for your request and we look forward to meeting you!


Name *
Name
Phone
Phone
http://
When do you require a membership? *
When do you require a membership?
We pro-rate the first month, so accepted members don't need to wait until the beginning of the next month to start in the space
We only send out occasional emails about news, new offerings and events - let us know what you'd be interested in receiving! We'd love to stay in touch!

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Request for a tour of The Commons


Request for a tour of The Commons


Please fill out the form and we will contact you shortly to book an appointment for you to come visit our space. Our tours are by appointment only.


What should you expect when you come in for a tour?

While showing you around our space, we'll conduct an informal interview in the form of casual conversation and answer any questions you may have about membership, the application process, or any of our amenities. Don't worry - there are no elaborate tests, questions or hoops to jump through - we just want to get to know you and have you get to know us. If you're interested in becoming a Commoner, we will invite you to apply and we'll let you know if you have been accepted within a week of your application.

Why is there an application process? This is because our office is a close-knit boutique environment which means it is important to have a great mix of personalities, professions and interests; we are building a community of like-minded entrepreneurs who share a similar vision of a lifestyle at work. 

Thank you for your request and we look forward to meeting you!


Name *
Name
Phone
Phone
http://
*Note we pro-rate your first month so you don't need to wait until the beginning of the next month
ie: Do you mostly work 9-5 or evenings and weekends? Do you require a lot of quiet or do you apprieciate ambient noise? How often do you plan to be in the office?
Would you like us to contact you by phone or email? *
We are available to show you our space by appointment only M-F 8:30am-5pm
Would you like to be added to our e-newsletter list? *
We send out short newsletters approximately once each month regarding info, events and updates on topics that may interest freelancers, entrepreneurs and small businesses. We promise no spam!
How did you hear about us? *
Would you like to come in for a tour of our space?
Upon receiving this form, we'll get in touch to set up an appointment.
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Application for Membership


Application for Membership


We'd like to invite you to apply to become a member of The Commons.

Please answer a few (or all!) of the following questions (it shouldn't take long - promise!). We Will review your application and get back to you shortly. Thank you for your interest.

We want to ensure The Commons is the right solution for you, and that you are the right fit for The Commons. Therefore, we have an application process to make certain, as with any great creative concoction, we have a great mix of professions and personalities. We find a diverse mix of people results in interesting connections and conversation that we hope will ultimately expand your business and network within the city. Thank you for applying and we look forward to learning more about you!


Name *
Name
http://
Please note not all membership types are available - there may be a wait list. Let us know if you have any questions.
Lets get down to the brass tacks!
Describe your business in a nutshell
What statement best describes your work style? *
How will you prefer to work at The Commons?
OPTIONAL QUESTIONS
Please answer at least three of the following questions. The more the better so we can get to know you!
Privacy and confidential information
We promise to keep all private information you give us just that - private. If you become a member or not we promise not to spam you or add you to any mailing list without your consent.
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Colleague Form


Colleague Form


We'd like to get to know you as a new member of The Commons.

Please answer a few (or all!) of the following questions (it shouldn't take long - promise!).

Thank you and we look forward to learning more about you!


Name *
Name
http://
Lets get down to the brass tacks!
What do you do on a daily basis?
What statement best describes your work style? *
Check the statement that best descibes you.
OPTIONAL QUESTIONS
Please answer at least three of the following questions. The more the better so we can get to know you!
Privacy and confidential information
We promise to keep all private information you give us just that - private. If you become a member or not we promise not to spam you or add you to any mailing list without your consent.
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Meeting Room Rental


Meeting Room Rental


THANK YOU FOR YOUR INTEREST IN hosting your MEETING AT THE COMMONS

Tell us a little more about your needs in the form below. We'll have a look at our booking calendar and get back to you (either via phone or email) to let you know the availability of the room and chat about how our space can work for you.

DO YOU HAVE MORE QUESTIONS?

Click here for FAQ about our meeting rooms or contact us to discuss further.


Name *
Name
Phone *
Phone
Date required? *
Date required?
Would you like to come in for a tour of our spaces? *
We encourage you to come in and check out our rooms to ensure they'll work for your booking. If you choose to skip the tour, all efforts will be made to accommodate a room switch in the event the room wasn't what you expected, however we cannot guarantee availability of our other spaces.
Thank you! We look forward to hosting you in our space
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Detailed Meeting Room Rental


Detailed Meeting Room Rental


We're thrilled to host your meeting!

Please provide a few more details to ensure the room will meet your specifications.


WHAT'S NEXT?

To finalize the details of your meeting we will send a simple agreement and invoice - please note payment must be received in FULL in order to secure your date and time. 

SEE YOU SOON!

Our Community Concierge will get you and your guests settled upon arrival. For every booking we give you an additional 15 complimentary minutes before your room rental to make sure you have time to get settled.

We look forward to hosting your meeting in our space!

What is our cancellation policy?

We try and be as flexible as possible while also being fair to others who may have wanted to book the room. Once you know your booking has changed we recommend you get in touch with us as soon as possible. Cancellation before 7 days we will refund 100% of the cost. Cancellation after 7 but before 3 days, 50% of fee will be charged. Cancellation less than 72 hours 100% of the booking fee will be charged.

Do you have more questions?

Click here for FAQ about our meeting rooms or contact us to discuss further.


Name *
Name
Phone *
Phone
Have you booked with us before?
Are you a non-profit organization?
Strategic meeting with colleagues/clients One-on-one appointments Workshop strategy sessions Board meetings / AGM
TIME and Date
Please make sure you book enough time to set up the room (including technology) and clean up the room.
What date do you require the room? *
What date do you require the room?
Set up time
Set up time
We include 15 additional minutes at the start of your booking free of charge to allow for set up. If you think you will require more time than that, please let us know.
Start of meeting
Start of meeting
End of meeting
End of meeting
Final exit time (including clean up - please note we ask you to return the room to the condition in which it was found)
Final exit time (including clean up - please note we ask you to return the room to the condition in which it was found)
ROOMS AND AMENITIES
i.e.: Do you require a boardroom set up, classroom-style, theater-style seating, etc.
Which amenities will you require? *
Will you be bringing a laptop, tablet or other device to attach to our TV or projector? *
If so, what type of device do you have?
We require all PC devices to have an HDMI port. Please contact us for more information.
Will you require technical assistance?
FOOD AND BEVERAGE
Do you require complimentary gourmet coffee and tea? *
One of the best things about hosting your meeting in our space is the complimentary coffee and tea, sourced from a local roaster - Cafe Rosso. We have not only drip coffee and a selection of high-end teas, but we also serve lattes and cappuccinos. As we say, it is included in your room rental, but we'd like to know what you require so we can set up the room accordingly!
Are you interested in having your meeting catered? *
We partner with fantastic local caterers who provide fresh gourmet lunches, breakfasts and snacks.
Additional Information?
Thank you! We look forward to hosting your meeting in our space
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Details about your shoot


Details about your shoot


We're thrilled to be the backdrop of your creative creation!

In order to make sure we understand all your needs and have your shoot go off without a hitch, we'd like to learn a bit more about what you had in mind. Please fill out this more detailed form and we will get back to you with any questions/clarifications and a final quote in a jiffy!

DO YOU HAVE MORE QUESTIONS?

Click here for FAQ or contact us to discuss further.

Please note our cancellation policy is the following: 

If booking within 10 days for all of our rooms, cancellation before 7 days grants a 100% refund. With cancellation after 7 days up to 3 days prior, 50% of the booking fee will be charged. A cancellation less than 72 hours prior to your shoot start-time, 100% of the booking fee will be charged.

For our large rooms ( The Hemingway Room and The Parlour Room) if you are booking in advance of 10 days we require a non-refundable 50% deposit with 100% due 30 days prior to your event. No refunds are given less than 30 days prior to your shoot.


Name *
Name
Phone *
Phone
What space(s) do you plan to use? *
Shoot Logistics
Date of shoot *
Date of shoot
If so describe below
Set Up Time
Set Up Time
When will you need access to the room? Typically set up is the day-of the shoot but we can offer day-before access (based on availability) for an additional charge.
Start Time
Start Time
What time will you start the shoot?
Wrap Up Time
Wrap Up Time
The time you will exit the space. Please note we ask you to clean up the space before you leave. We can offer next-day access for cleaning if you prefer, which comes at an additional charge.
Wrap up/clean Time
Wrap up/clean Time
The time you will exit the space. Please note we ask you to clean up the space before you leave. We can offer next-day access for cleaning if you prefer, which comes at an additional charge.
You are responsible for setting up and tearing down the room but we can provide this service for an additional fee.
Please note we do not allow anything to be pinned, taped, nailed or hung in our space without prior approval.
Food and Beverage
Will you require catering? *
Please note we have preferred caterers and we have restrictions on the type of food allowed in certain rooms.
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Event tour Request


Event tour Request


WE ARE THRILLED YOU'D LIKE TO HOST YOUR EVENT IN OUR SPACE!

As we work to craft a customized package, please complete our initial request form and we will be in contact shortly to discuss your event.


Name *
Name
Phone *
Phone
Are you a non-profit or community organization? *
Event Details
Do you have a date in mind? *
Do you have a date in mind?
Is this a ticketed event? *
$
Estimated time of arrival? (including set-up time)
Estimated time of arrival? (including set-up time)
Estimated time of departure? (including clean-up time)
Estimated time of departure? (including clean-up time)
Let's Meet!
Would you like to tour our event venues?
Upon recieving this form, we'll be in touch to schedule a tour.
Would you like to be added to our mailing list? *
We only send out occasional emails about news, new offerings and events - let us know what you'd be interested in receiving. We'd love to stay in touch!
How did you hear about us? *
THANK YOU! WE LOOK FORWARD TO HOSTING YOUR EVENT IN OUR SPACE
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Event Details - Larger Events


Event Details - Larger Events


Thank you for your interest in hosting your event at The Commons.

Please fill out the following form so we can get a better idea of what you require for your event.


Name *
Name
Phone *
Phone
Address
Address
Date of event *
Date of event
Is your event a private or public event? *
Are you sending out your invites to a private list? If so, your event is considered private. If you are advertising publicly and/or the general public can attend or buy a ticket, it is considered a public event.
Venue(s) being rented *
Special event insurance *
Please note special event insurance will be required which averages about $150. We can put you in touch with an insurance agent if you do not have one. Access to our space will not be granted without proof of insurance.
This person will be our go-to the day of and must be readily available and sober for the duration of the event.
VENUE COSTS
Once we go over all of the details of your event we will present you with a final quote. Please note there is an additional mandatory cleaning fee of $100 for all events. Security may be required for any late night and/or events serving alcohol and is at the discretion of The Commons. Security fees will be in addition to your venue rental. A damage deposit is required for all rentals and is due 5 days prior to your event and will be returned within 48 hours after your event, barring no damage.
VENDORS AND STAFF
Onsite staff *
Included in your venue rental is a venue manager who will be onsite and/or accessible for the duration of your event. What other staff do you anticipate hiring?
What vendors/performers do you plan to have? *
We do have preferred vendors and would be happy to introduce you!
FOOD & BEVERAGE
Do you require a separate kitchen/prep area *
How will your food be served? *
ALCOHOL
Will you be serving liquor at your event? *
Please note a liquor license and Pro-serve licensed bartenders will be required
RENTALS
Will you be bringing in glassware or place setting rentals? *
Please note we are unable to supply glasses and dish ware.
Will you be bringing in tables/chairs or any furniture or equipment rentals? *
ACCESS
How does access to the room(s) work? With The Hemingway Room you will be met by a staff person and given a key card which will allow you to let yourself in and out of the room throughout your rental. For The Parlour Room and other areas within The Commons we require a staff person to be onsite as the room is connected to our private areas.
Do you require the venue for more than one day? *
Please check all that apply. Note that access is based on availability and may not be available for all rooms.
We may allow you to come into the room the day before for set up as per availability. PLEASE NOTE we cannot confirm this availability until 2 weeks prior to the event.
Again this is based on availability and only available for The Hemingway Room. This access is free of charge and will be confirmed 2 weeks prior to your event.
TIMELINE
Please note, if you arrive early or leave late, you will be charged one and a half times the regular hourly rate and the amount deducted from your damage deposit - no exceptions. We plan all events according to the information we are given and extending your rental time without prior approval results in challenges. We ask you to respect the time of our staff and other clients and be realistic about your time requirements, especially set up and clean up time.
Set Up Time
Set Up Time
If you are renting more than one room, please indicate in the space below if you require different access times for different rooms.
Event Start Time
Event Start Time
Event End Time
Event End Time
Exit time (including clean up)
Exit time (including clean up)
The time you will exit the space. Please note unless you have arranged for next morning access, we require you to clean up the space before you leave.
Please indicate (if known) when vendors/performers etc. will arrive for set up and when they will take down/pick up their items. Vendors can include, but are not exclusive to: equipment and furniture rentals, caterers, DJ/Bands. If you do not know at this time please write "unknown" below.
Please list the schedule/agenda/programme for your event
ROOM SET UP AND DECOR
Basic room set up is included in the rental of The Parlour Room and The Commodore Room. For The Hemingway Room, you are responsible for setting up and tearing down the room.
Please note confetti, glitter and open flames are not allowed. No hanging or placing items that will cause damage to walls, ceilings, floors or furniture is allowed.
Will you be bringing in external lighting? *
Please note, any specialty lighting must be rented and set up by the client.
A/V AND TECHNOLOGY
Do you require a projector and screen? *
Do you require wireless internet? *
Do you require a microphone and speakers? *
Please note this may come at an additional charge depending on your needs.
Will you be bringing in an additional sound system? *
All rooms come with Sonos wireless speakers that are available for your use.
Do you require a tech person onsite? *
Please note we do not have a tech person on staff so you are responsible for setting up your own technology. If you require a tech person this comes at an additional fee and they will be onsite for the duration of your event.
PARKING AND SIGNAGE
We will provide you with a parking map and instructions for your guests. We highly recommend bringing your own signage.
Optional Services
Additional services
These services may be provided at an extra cost. Please list any that you would want to include (or would like more information about).
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Event Details - Business Events


Event Details - Business Events


Thank you for your interest in hosting your event at The Commons.

Please fill out the following form so we can get a better idea of what you require for your event.


Name *
Name
Phone *
Phone
Address
Address
Date of event *
Date of event
Is your event a private or public event? *
Are you sending out your invites to a private list? If so, your event is considered private. If you are advertising publicly and/or the general public can attend or buy a ticket, it is considered a public event.
Venue(s) being rented *
Special event insurance *
Special Event insurance may be required for certain types of events.
This person will be our go-to the day of and must be readily available and sober for the duration of the event.
VENUE COSTS
Once we go over all of the details of your event we will present you with a final quote. A damage deposit is required for all rentals and is due 5 days prior to your event and will be returned within 48 hours after your event, barring no damage.
VENDORS AND STAFF
Onsite staff *
Included in your venue rental is a venue manager who will be onsite and/or accessible for the duration of your event. What other staff do you anticipate hiring?
What vendors/performers do you plan to have? *
FOOD & BEVERAGE
Do you require a separate kitchen/prep area *
How will your food be served? *
ALCOHOL
Will you be serving liquor at your event? *
Please note a liquor license and Pro-serve licensed bartenders will be required
RENTALS
Will you be bringing in glassware or place setting rentals? *
Please note we are unable to supply glasses and dish ware.
Will you be bringing in tables/chairs or any furniture or equipment rentals? *
ACCESS
How does access to the room(s) work? With The Hemingway Room you will be met by a staff person and given a key card which will allow you to let yourself in and out of the room throughout your rental. For The Parlour Room and other areas within The Commons we require a staff person to be onsite as the room is connected to our private areas.
Do you require the venue for more than one day? *
Please check all that apply. Note that access is based on availability and may not be available for all rooms.
TIMELINE
If you are renting more than one room, please indicate in the space below if you require different access times for different rooms.
Set Up Time
Set Up Time
Event Start Time
Event Start Time
Event End Time
Event End Time
Exit time (including clean up)
Exit time (including clean up)
The time you will exit the space. Please note unless you have arranged for next morning access, we require you to clean up the space before you leave.
Please indicate (if known) when vendors/performers etc. will arrive for set up and when they will take down/pick up their items. Vendors can include, but are not exclusive to: equipment and furniture rentals, caterers, DJ/Bands. If you do not know at this time please write "unknown" below.
Please list the schedule/agenda/programme for your event
ROOM SET UP AND DECOR
Basic room set up is included in the rental of The Parlour Room and The Commodore Room. For The Hemingway Room, you are responsible for setting up and tearing down the room.
Please note confetti, glitter and open flames are not allowed. No hanging or placing items that will cause damage to walls, ceilings, floors or furniture is allowed.
A/V AND TECHNOLOGY
Do you require a projector and screen? *
Do you require wireless internet? *
Do you require a microphone and speakers? *
Please note this may come at an additional charge depending on your needs.
Will you be bringing in an additional sound system? *
All rooms come with Sonos wireless speakers that are available for your use.
Do you require a tech person onsite? *
Please note we do not have a tech person on staff so you are responsible for setting up your own technology. If you require a tech person this comes at an additional fee and they will be onsite for the duration of your event.
PARKING AND SIGNAGE
We will provide you with a parking map and instructions for your guests. We highly recommend bringing your own signage.
Optional Services
Additional services
These services may be provided at an extra cost. Please list any that you would want to include (or would like more information about).
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Event Details - Intimate Events


Event Details - Intimate Events


Thank you for your interest in hosting your event at The Commons.

Please fill out the following form so we can get a better idea of what you require for your event.


Name *
Name
Phone *
Phone
Address
Address
Date of event *
Date of event
Is your event a private or public event? *
Are you sending out your invites to a private list? If so, your event is considered private. If you are advertising publicly and/or the general public can attend or buy a ticket, it is considered a public event.
Venue(s) being rented *
Special event insurance *
Special Event insurance may be required for certain types of events.
This person will be our go-to the day of and must be readily available and sober for the duration of the event.
VENUE COSTS
Once we go over all of the details of your event we will present you with a final quote. A damage deposit is required for all rentals and is due 5 days prior to your event and will be returned within 48 hours after your event, barring no damage.
VENDORS AND STAFF
Onsite staff *
Included in your venue rental is a venue manager who will be onsite and/or accessible for the duration of your event. What other staff do you anticipate hiring?
What vendors/performers do you plan to have? *
FOOD & BEVERAGE
Do you require a separate kitchen/prep area *
How will your food be served? *
ALCOHOL
Will you be serving liquor at your event? *
Please note a liquor license and Pro-serve licensed bartenders will be required
RENTALS
Will you be bringing in glassware or place setting rentals? *
Please note we are unable to supply glasses and dish ware.
Will you be bringing in tables/chairs or any furniture or equipment rentals? *
ACCESS
How does access to the room(s) work? With The Hemingway Room you will be met by a staff person and given a key card which will allow you to let yourself in and out of the room throughout your rental. For The Parlour Room and other areas within The Commons we require a staff person to be onsite as the room is connected to our private areas.
Do you require the venue for more than one day? *
Please check all that apply. Note that access is based on availability and may not be available for all rooms.
TIMELINE
If you are renting more than one room, please indicate in the space below if you require different access times for different rooms.
Set Up Time
Set Up Time
Event Start Time
Event Start Time
Event End Time
Event End Time
Exit time (including clean up)
Exit time (including clean up)
The time you will exit the space. Please note unless you have arranged for next morning access, we require you to clean up the space before you leave.
Please indicate (if known) when vendors/performers etc. will arrive for set up and when they will take down/pick up their items. Vendors can include, but are not exclusive to: equipment and furniture rentals, caterers, DJ/Bands. If you do not know at this time please write "unknown" below.
Please list the schedule/agenda/programme for your event
ROOM SET UP AND DECOR
Basic room set up is included in the rental of The Parlour Room and The Commodore Room. For The Hemingway Room, you are responsible for setting up and tearing down the room.
Please note confetti, glitter and open flames are not allowed. No hanging or placing items that will cause damage to walls, ceilings, floors or furniture is allowed.
A/V AND TECHNOLOGY
Do you require a projector and screen? *
Do you require wireless internet? *
Do you require a microphone and speakers? *
Please note this may come at an additional charge depending on your needs.
Will you be bringing in an additional sound system? *
All rooms come with Sonos wireless speakers that are available for your use.
Do you require a tech person onsite? *
Please note we do not have a tech person on staff so you are responsible for setting up your own technology. If you require a tech person this comes at an additional fee and they will be onsite for the duration of your event.
PARKING AND SIGNAGE
We will provide you with a parking map and instructions for your guests. We highly recommend bringing your own signage.
Optional Services
Additional services
These services may be provided at an extra cost. Please list any that you would want to include (or would like more information about).
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Event Details - Day Events


Event Details - Day Events


Thank you for your interest in hosting your event at The Commons.

Please fill out the following form so we can get a better idea of what you require for your event.


Name *
Name
Phone *
Phone
Address
Address
Date of event *
Date of event
Is your event a private or public event? *
Are you sending out your invites to a private list? If so, your event is considered private. If you are advertising publicly and/or the general public can attend or buy a ticket, it is considered a public event.
Venue(s) being rented *
Special event insurance *
Please note special event insurance MAY be required which averages about $150. We can put you in touch with an insurance agent if you do not have one. If insurance is required, access to our space will not be granted without proof of insurance.
This person will be our go-to the day of and must be readily available for the duration of the event.
VENUE COSTS
Once we go over all of the details of your event we will present you with a final quote. Please note for large events there may be an additional mandatory cleaning fee of $100. A damage deposit is required for all rentals and is due 5 days prior to your event and will be returned within 48 hours after your event, barring no damage.
VENDORS AND STAFF
Onsite staff *
Included in your venue rental is a venue manager who will be onsite and/or accessible for the duration of your event. What other staff do you anticipate hiring?
What vendors/performers do you plan to have? *
We do have preferred vendors and would be happy to introduce you!
FOOD & BEVERAGE
Do you require a separate kitchen/prep area *
How will your food be served? *
ALCOHOL
Will you be serving liquor at your event? *
Please note a liquor license and Pro-serve licensed bartenders will be required
RENTALS
Will you be bringing in glassware or place setting rentals? *
Please note we are unable to supply glasses and dishware.
Will you be bringing in tables/chairs or any furniture or equipment rentals? *
ACCESS
How does access to the room(s) work? With The Hemingway Room you will be met by a staff person and given a key card which will allow you to let yourself in and out of the room throughout your rental. For The Parlour Room and other areas within The Commons we require a staff person to be onsite as the room is connected to our private areas.
Do you require the venue for more than one day? *
Please check all that apply. Note that access is based on availability and may not be available for all rooms.
We may allow you to come into the room the day before for set up as per availability. PLEASE NOTE we cannot confirm this availability until 2 weeks prior to the event.
Again this is based on availability and only available for The Hemingway Room. This access is free of charge and will be confirmed 2 weeks prior to your event.
TIMELINE
If you are renting more than one room, please indicate in the space below if you require different access times for different rooms.
Set Up Time
Set Up Time
Event Start Time
Event Start Time
Event End Time
Event End Time
Exit time (including clean up)
Exit time (including clean up)
The time you will exit the space. Please note unless you have arranged for next morning access, we require you to clean up the space before you leave.
Please indicate (if known) when vendors will arrive for set up and when they will take down/pick up their items. Vendors can include, but are not exclusive to: equipment and furniture rentals, caterers. If you do not know at this time please write "unknown" below.
Please list the schedule/agenda/programme for your event
ROOM SET UP AND DECOR
Basic room set up is included in the rental of The Parlour Room and The Commodore Room. For The Hemingway Room, you are responsible for setting up and tearing down the room.
Please note confetti, glitter and open flames are not allowed. No hanging or placing items that will cause damage to walls, ceilings, floors or furniture is allowed.
Will you be bringing in external lighting? *
Please note, any specialty lighting must be rented and set up by the client.
A/V AND TECHNOLOGY
Do you require a projector and screen? *
Do you require wireless internet? *
Do you require a microphone and speakers? *
Please note this may come at an additional charge depending on your needs.
Will you be bringing in an additional sound system? *
All rooms come with Sonos wireless speakers that are available for your use.
Do you require a tech person onsite? *
Please note we do not have a tech person on staff so you are responsible for setting up your own technology. If you require a tech person this comes at an additional fee and they will be onsite for the duration of your event.
PARKING AND SIGNAGE
We will provide you with a parking map and instructions for your guests. We highly recommend bringing your own signage.
Optional Services
Additional services
These services may be provided at an extra cost. Please list any that you would want to include (or would like more information about).
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How did we do?


How did we do?


Thank you for choosing The Commons

We strive to constantly improve our space and service so we would greatly appreciate your feedback regarding your experience.

Thank you for taking the time to fill out this short survey! 


Name *
Name
How would you rate our service? *
How did you find the venue and facilities? *
Would you recommend us? *
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Commoner Event Programme


Commoner Event Programme



HOST AN EVENT AT THE COMMONS!

DO YOU HAVE AN IDEA FOR A FUNCTION THAT ALIGNS WELL WITH THE COMMONS' BRAND AND MAY PROVIDE A GREAT ADDITION TO OUR EVENT ROSTER? THIS COULD BE A CHARITABLE EVENT, COMMUNITY BUILDING OCCASION OR PROFESSIONAL DEVELOPMENT GATHERING. 


aS a commoner, you have access to our event rooms for a minimal cost*.

Every month, up to two dates will be reserved for Commoners to host their own not-for-profit event that caters to the entrepreneurial spirit and community here within our space. Through this offering, we hope members can use our event spaces to celebrate, learn, and expand their personal and professional networks in a great space without the overhead of high venue rental fees. 

CRITERIA

  • To be eligible, you/your business must be a MONTHLY member of The Commons
  • The event CANNOT be for profit - it either must be free to attend or all the proceeds given to an identified charity
  • We prefer events to run Sunday-Wednesday, but we can be flexible depending on the nature of your event
  • You may be responsible for out-of-pocket expenses such as staff, security, coffee/tea etc.
  • You will need to provide event insurance and liquor license (if applicable)
  • We will give first priority to Commoners who have not yet hosted an event, but you are welcome to apply more than once within 1 calendar year
  • Commoner-sponsored events will be kept to 1-2 dates per month, so please provide a few suggestions for preferred dates
  • As part of the event proposal, an event marketing plan must be presented to the staff of The Commons

WHAT WE ARE LOOKING FOR

  • The event aligns with the brand, values and visions of The Commons
  • The event must be of benefit to a charitable/community organization, or be oriented towards the local entrepreneurial or arts & culture communities

tHE PROCESS

  1. Submit your event proposal through the form below
  2. Your proposal and event concept will be reviewed in a weekly internal community meeting, which is composed of The Commons staff, owners, and membership representatives (Ward Bosses)
  3. We will contact you within 48 hours of our meeting 
  4. The team will meet with you to discuss logistics and any costs associated with your function
  5. A contract will be drawn up and expectations will be clearly communicated between parties 

*We just ask for our out-of-pocket expenses to be covered such as staff, cleaners, security, etc. We'll discuss these details with you if we select your event.


Name *
Name
Sundays-Wednesdays are preferred but we can be flexible depending on the nature of your event. If possible, please provide a few date options within the preferred month of your event.
Which room(s) are you interested in booking? *
Event Details
Please note the capacities for each room (The Hemingway Room = 155, The Parlour Room = 100, and The Commodore Room = 25
Professional, non-profit networking events, events supporting the arts & culture, small business and entrepreneurial community of Calgary – along with those that have charitable initiatives are considered to align with the visions and values of The Commons.
Marketing and Audience
ie: Will you be offering tickets/spaces to The Commons' membership? Will Commoners be able to learn new skills or network from attending your event?
We require The Commons mentioned as a partner and our logo used on all marketing initiatives.
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Commons Event Programme


Commons Event Programme



HOST AN EVENT AT THE COMMONS!

DO YOU HAVE AN IDEA FOR A FUNCTION THAT ALIGNS WELL WITH THE COMMONS' BRAND AND MAY PROVIDE A GREAT ADDITION TO OUR EVENT ROSTER?

THIS COULD BE A CHARITABLE EVENT, COMMUNITY BUILDING OCCASION OR PROFESSIONAL DEVELOPMENT GATHERING. 


if so, you may have access to our event rooms for a minimal cost*.

Every month, one date is reserved at low-cost for a not-for-profit event that caters to the entrepreneurial spirit and community here within our space. Through this offering, we hope you can use our event spaces to celebrate, learn, and expand personal and professional networks in a great space without the overhead of high venue rental fees. 

CRITERIA

  • To be eligible, the event CANNOT be for profit - it either must be free to attend or all the proceeds given to an identified charity
  • We prefer events to run Sunday-Wednesday, but we can be flexible depending on the nature of your event
  • You may be responsible for out-of-pocket expenses such as staff, security, coffee/tea etc.
  • You will need to provide event insurance and liquor licenses (if applicable)
  • As part of the event proposal, a short event marketing plan must be presented to the staff of The Commons

WHAT WE ARE LOOKING FOR

  • An event that aligns with the brand, values and visions of The Commons. Professional, non-profit networking events, events supporting the arts & culture, small business and entrepreneurial community of Calgary – along with those that have charitable initiatives - may all be considered to align with the visions and values of The Commons.
  • An event that is of benefit to a charitable/community organization, or that is oriented towards the local entrepreneurial or arts & culture communities
  • Please note we give preference to events that support the entrepreneurial community or provide value to our current members.

tHE PROCESS

  1. Submit your event proposal through the form below
  2. Your proposal and event concept will be reviewed in a weekly internal community meeting, which is composed of The Commons staff, owners, and membership representatives (Ward Bosses)
  3. We will contact you within 48 hours of our meeting 
  4. The team will meet with you to discuss logistics and any costs associated with your function
  5. A contract will be drawn up and expectations will be clearly communicated between parties 

*We just ask for our out-of-pocket expenses to be covered such as staff, cleaners, security, etc. We'll discuss these details with you if we select your event.


Name *
Name
Sundays-Wednesdays are preferred but we can be flexible depending on the nature of your event. If possible, please provide a few date options within the preferred month of your event.
Which room(s) are you interested in booking? *
Event Details
Professional, non-profit networking events, events supporting the arts & culture, small business and entrepreneurial community of Calgary – along with those that have charitable initiatives are considered to align with the visions and values of The Commons.
Marketing and Audience
ie: Will you be offering tickets/spaces to The Commons' membership? Will Commoners be able to learn new skills or network from attending your event?
We require at minimum The Commons is mentioned as a partner and our logo used on all marketing initiatives.
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Show and Tell


Show and Tell


We're thrilled you have decided to do a Show & Tell!

Please fill out the following form and we will get back to you to discuss the details.


Name *
Name
What months would you prefer to present? *
Please give at least three choices. Show and Tells take place on a specific Wednesday of every month.
Presentation Details
Please summarize what you will be discussing.
ie: Small businesses, tech start ups, marketers etc. Be as specific as possible so we can help you encourage the right people to come.
Although we want you to use this time to showcase your business or skills, the main purpose is to share your knowledge with an audience. The most successful Show and Tells are not sales pitches, but rather people genuinely wanting to share their area of expertise with others. So please summarize what the audience will learn from your presentation.
Presentation Format and Logistics
Marketing and Audience
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Lunch and Learn Form


Lunch and Learn Form


We're thrilled you have decided to do a LUNCH & LEARN at our space!

Please fill out the following form and we will get back to you to discuss the details.


Name *
Name
What months would you prefer to present? *
Please give at least three choices. Show and Tells take place on a specific Wednesday of every month.
Presentation Details
Please summarize what you will be discussing.
Although we want you to use this time to showcase your business or skills, the main purpose is to share your knowledge with an audience. The most successful Lunch & Learns are not sales pitches, but rather people genuinely wanting to share their area of expertise with others. So please summarize what the audience will learn from your presentation.
Presentation Format and Logistics
Marketing and Audience
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The Commons Open House Participants


The Commons Open House Participants


Name *
Name
http://
Time I will be onsite to set-up
Would you like a template invite to send out to your clients and network?

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Society Leader Sign Up


Society Leader Sign Up


Name *
Name
I . . .
I am able to commit to running my club once a month for a minimum 6 months *

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Society Leader Checklist


Society Leader Checklist



Initial Planning

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meet with the commons staff

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pick a club name

create a plan


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The Social Member Application


The Social Member Application


Name *
Name
http://
Referred by:
Referred by:

The Commons Social - Activation Form


The Commons Social - Activation Form


Name *
Name