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Uncommon Venues


events with panache

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Uncommon Venues


events with panache


For those who have a penchant for the unordinary and an eye for exquisite experience, our space serves as a locale for professional and social affairs, day & night.


Our collection of event venues are cunning in their ability to host industry symposiums in the day, while acting as a stage for after-work cocktails in the evening. 

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PROFESSIONAL EVENTS

At the heart of our space stands the concept of a lifestyle at work; a culture that extends far beyond traditional, corporate cubicle culture. With this comes the social experience that thrives within our walls and imbeds its spirit in our after-hour endeavours - including industry exhibitions, seminars, networking nights and fundraising galas. 

Special Events

Whether you'd rather waltz the night away or spend the night at a cocktail cabaret, we have the space to host all of your discerning revelry. In our efforts to deliver the highest event experience to you and your guests, we reserve only a handful of dates every season for occasions such as birthday parties, wedding ceremonies, and other social soirees. 

Holiday Parties

We specialize in creating all-inclusive turn-key holiday party experiences.

From large themed bashes to intimate dinners with friends and colleagues, we take care of all the details so you can sit back and enjoy.

Our large themed event for 2017 is Apres Ski.

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Uncommon Rooms


Uncommon Rooms



FROM HOSTING A full day strategy session to a SOPHISTICATED CLIENT-APPRECIATION HAPPY HOUR, WE HAVE OVER 5000 SQUARE FEET OF EXCEPTIONAL AND CONVERTIBLE EVENT SPACE THAT IS SURE TO MAKE YOUR NEXT EVENT A MEMORABLE ONE.


Industrial opulence unites our collection of venues through their exposed brick back drops and crystal cadence.

The Parlour RoomThe Commodore Room and The Hemingway Room are the event spaces at The Commons. All original rooms within the historic Westeel building (circa 1919), each room is unparalleled in their unique architectural personality, yet match in their open concept flexibility to accommodate nearly any event you can imagine.


The Parlour Room boasts a modern-vintage industrial style reminiscent of gentlemen's smoking rooms of times past. Velvet couches, leather benches and crystal chandeliers decorate the space while moveable furnishings and two large projector walls make this room an adaptable place to host either a social soiree or business function.


CAPACITY

Up to 100 people

TYPES OF EVENTS

Best suited for low-key, intimate affairs such as high-end cocktail parties.

Starting at $1600


Sleek concrete floors and three grand west-facing windows framed by 22 feet of original exposed brick, The Hemingway Room is simple yet bold, and undeniably charming. Rich in character as the stories once written by Ernest himself, we invite you to compose your event in our most dexterous of venues.
 


CAPACITY

Up to 155 people

TYPES OF EVENTS

Best suited for bigger parties or large functions such as industry networking nights.

Starting at $1200


The Commodore Room exudes a timeless aesthetic. Three west-facing windows wash the space in an abundance of natural light. Enclosed with crisp white brick borders and anchored by a grande crystal chandelier, its surmounting charm extends far beyond its frame as the most intimate of our event venues.
 


CAPACITY

Up to 25 people

TYPES OF EVENTS

Fit for creative classes, exquisite dinner parties or pop-up showcases of your latest conception.

Starting at $600


Do you have a bigger or more unusual event in mind?

We also have other areas within our space that work well as additions to the above rooms if you need to increase capacity or you have an event in mind that could use an unusual layout. Examples would be unusual fashion shows that wind around our entire 13,000 square foot space, art exhibits that make use of our suite of brick wall backdrops, and company milestone celebrations via cocktail cabarets in The Parlour Room or The Hemingway Room.

Contact us for a tour and we can help you envision how your event can make the best use of our out-of-the-ordinary, chic space.

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Services


Services



Calling all party curators and champagne aficionados alike; our event quarters can set the scene for all of your celebratory libations and merrymaking.

We are available to help you as much as you need to bring your event to fruition at The Commons.


Our in-house Venue manager will ensure your jubilee goes off without a hitch.

All of our venue rentals include the services of a venue manager who will answer your questions and walk you through the details such as contracts, expectations and procedures, as well as an event attendant who will be onsite for the entirety of your affair.

 

Other services include, but are not limited to:

  • Event Planning including rentals, liaising with vendors, musicians and bartenders and essentially bringing your vision to life. We work with a team of event planners who specialize in a plethora of event styles, so you are sure to get the expertise you require.
  • Event Styling which includes designing the decor and ambiance of the event space to match your theme and vision.
  • Graphic Design including invitations, posters, and fine stationery details such as place cards, signage and thank you cards.
  • Catering from carefully curated local gourmet caterers - known for their hospitality and notable menus. We are delighted to offer full-service catering from Great Events with a seasonal menu of gourmet breakfast, lunch, cocktail and dinner items.

Please indicate on our event request form what services you might be interested in and we'd be happy to discuss them with you during our initial meeting.

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Pricing


Pricing



As every event is unique, all of our pricing and services are customized for your special occasion. 

We tailor each event package to suit your particular needs.


You may require event coordination, room set up, design details or you may be more of a DIYer! All of our spaces can be booked on a per-occasion basis, or through one of our exclusive memberships.

One-off room rentals

Just need a space in a jiffy?

Our price range depends on the day of the week, the season, booking lead time and your event requirements; all of these details factor into the end price.

We wish we could be more specific! The easiest thing to do is to contact us for a tour and will will provide a quote tailored to your particular requirements.

For the event-planning aficionado 

Searching for a consistent character space throughout the year?

Our memberships can grant you extensive discounts on room bookings.

Varying in hourly combinations, our monthly and yearly memberships are best suited for the 'host(ess) with the mostess'. With up to a 20% discount on our event spaces, you also have the flexibility to use our space to work - or reserve boardrooms to connect with clients and colleagues.


DO YOU INTEND TO HOST AN EVENT THAT WOULD ALIGN WELL WITH THE VISION OF THE COMMONS?

We are committed to supporting entrepreneurs, small businesses and non-profits in Calgary. We may be open to reducing our event costs or making an in-kind donation of our space with organizations who have a similar vision and philosophy. Please contact our event curator to explore this option further and mention our Commons Event Programme.

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Booking Our Rooms


Booking Our Rooms



WE ARE THRILLED YOU'D LIKE TO HOST YOUR EVENT IN OUR SPACE!


Let's get together to gab about your training session, annual general meeting or client-appreciation wine & cheese night! We invite you to arrange an appointment to view our space and collaborate with our team on how we can host your event in one of our social venues. 


GET IN TOUCH.

In an effort to craft a customized package, please complete our initial request form and we will be in contact shortly to discuss your particular needs.

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FAQ


FAQ


Here is a list of our most frequently asked questions when people are considering booking one of our event spaces. If your question isn't listed or you need more information, please contact our Event Curator for details.


Booking questions

how do I inquire about booking an event?

We have you fill out an initial event request form and our Event Curator will be in touch to set up a tour or discuss your event with you over the phone.

WHEN are THE ROOMs AVAILABLE?

The Hemingway Room and The Commodore Room are both available all day.

The Parlour Room is available weekdays after 5pm and all day Saturday and Sunday. It is not typically available M-F during the day because The Commoners use the space during that time, however, depending on the nature of your event, exceptions can be made.

IS THERE A MINIMUM BOOKING TIME?

The Commodore Room has a minimum booking of 4 hours. The Hemingway Room is booked for full days and half days during the weekdays and The Parlour Room is booked for full days.

CAN MY PHOTOGRAPHER/EVENT PLANNER/PARENTS/FRIENDS/COLLEAGUES COME SEE THE SPACE?

Of course - just please book a time with our Event Curator in advance.

TYPES OF EVENTS WE'LL HOST

THE PARLOUR ROOM: Because the room is fully furnished in expensive velvets and leathers, we are very particular about the events we host in the space. Only low-key, professional events are encouraged.

THE HEMINGWAY ROOM: As a ‘blank canvas’ with character, The Hemingway Room is adaptable to larger professional events - including strategic workshops, annual general meetings and networking gatherings, as well as the occasional social soiree.

THE COMMODORE ROOM: Our most quaint and cordial event venue, The Commodore Room spans 380 square feet, yet surmounts its stature in architectural charisma. A room fit for elegant dinner parties, small art exhibitions, creative classes and colloquiums alike, the room can host both small social affairs as well as robust business functions.

WHAT IF I NEED TO CANCEL MY EVENT?

For meeting & event bookings in our large rooms, The Hemingway Room and The Parlour Room, please contact us for the cancellation policy.

can i book the night before and the morning after to set up & tear down?

Depending on the particular room's booking schedule, we can offer flexible options so that you can bring your event vision to life with a little extra time! 


PAYMENT QUESTIONS

WHAT Are THE VENUE RENTAL COSTS?

Every event is unique and we tailor each event package to suit your particular needs. You may require event planning, room set up, design details or you may be more of a DIYer! All of this factors into the end price. We suggest sending us the details of your event and we can give you a better idea of costs.

DO I NEED TO PAY GST?

Yes, GST will be added to all invoices.

HOW DO I PAY FOR MY ROOM?

We will send you an invoice that you can pay online via credit card. If you are a member we will just invoice you directly to your account - no fuss!

WHEN DO I PAY?

We require a 50% non-refundable payment to secure your date and time. The final payment is due 30 days or 90 days prior to your date depending on the nature of your event.

IS THERE A CONTRACT?

Yes we will draw up an agreement which you can sign online so everyone is on the same page regarding your event details.

IS THERE A DISCOUNT FOR BOOKING MULTIPLE EVENTS AND/OR ROOMS? 

We encourage you to check out our Chamber membership which provide extensive discounts throughout our collection of meeting and event spaces. In addition, members receive invitations to exclusive internal events that cater to the entrepreneurial spirit.

Do I need to pay a damage deposit?

Yes a damage deposit will be charged 5 days before your event and returned within 48 hours after your event assuming no damages.


Services

CAN I USE MY OWN EVENT PLANNER?

Certainly! In fact we encourage it. Event planners really help with all the details and can save you time and money in the end.

Do you offer event planning services?

Yes - for an additional charge we offer event planning services such as rentals, liaising with vendors such as caterers, musicians and bartenders and essentially bringing your vision to life. We work with a team of event planners who specialize in a myriad of event styles, so you are sure to get the expertise you require.

Will you design our event for us?

Yes! We love designing events which includes determining the decor and ambiance of the event space to match your theme and vision. We can also provide graphic design services such as invitations, posters, and fine stationery details such as place cards, signage and thank you cards.

DO YOU HAVE PREFERRED VENDORS?

Absolutely; we are happy to recommend some exceptional companies that can help make your event even more memorable.

DO you PROVIDE CATERING?

We have a great relationship with local gourmet caterers we'd be happy to put you in touch with. Contact our Event Curator to discuss the food & beverage options available.

CAN MY vendors COME AND DROP THINGS OFF EARLY?

Only if pre-arranged. We have limited storage space so in some cases we will not be able to accommodate early equipment drop-offs or late pick-ups.

WILL YOU SET UP THE ROOM FOR US?

In The Parlour Room and The Commodore Room, the room set up is included in the rental fee. For the The Hemingway Room, our blank canvas, you can set up the room however you choose or we can do it for you for an additional fee.


QUESTIONS ABOUT THE ROOMS

what is the capacity and room sizes?

The capacity of The Parlour Room is 100 and is 1800 sq ft. but we are able to accommodate more people if you wanted to also use our adjoining rooms. The capacity of The Hemingway Room is 155 and is 3000 square feet. The Commodore Room is a cozy and quaint 380 square feet with a capacity of up to 25.

IS THERE A FULL KITCHEN/PREP AREA FOR MY CATERERS?

In all of our three spaces we have kitchens with prep areas available for your culinary arrangements. Please note we do not currently have a full kitchen available (i.e.: no stove and oven) in any of our spaces.

WHAT ARE THE ROOM LAYOUT OPTIONS?

We have a variety of room layout options that we can offer based on your unique affair. During your tour we go over your needs in detail and draw up a room layout tailored to your specific requirements.

FURNISHINGS & TECHNOLOGY

In The Parlour Room, all furnishings listed can be included based on our discretion. Technology includes wireless internet, 2 projectors, a microphone and speaker system. 

In The Commodore Room, we can arrange available furnishings to best suit your event, workshop or alternatively - completely clear the room for yoga classes, photo shoots and pop-up shops. Technology includes wireless internet, a 70" monitor, Apple TV and Google Chromecast.

The Hemingway Room is known for its adaptability as a beautiful ‘raw canvas’ with its towering exposed brick walls and sleek concrete floors. With the rental of this room, we are happy to include a limited amount of tables, chair and bar stool offerings as listed here. For further accoutrements, we would be happy to provide recommendations on rental companies based on your particular requirements. Technology in The Hemingway Room includes a projector, microphone and speaker. 


DECOR, furniture AND MUSIC

CAN WE PUT UP OUR OWN DECOR?

Of course, but all decor must be pre-approved. Nothing can be mounted to the ceiling or walls without approval and no tacks, pins or other materials that may damage the walls, ceiling, floors or furniture may be used at any time. No glitter, confetti or other hard-to-clean items are allowed.

CAN WE BRING IN OUR OWN LIGHTING?

Yes, but please let us know if you plan to hang anything or change the lighting currently in the room in any way.

CAN WE USE YOUR FURNITURE?

The furniture that is currently in the room is included in the venue cost (at our discretion). If you need furniture from another room we have rentals fees associated.

CAN I MOVE FURNITURE AROUND THE ROOM?

You can move furniture within the room with prior approval.

CAN WE BRING IN OUR OWN PROPS/FURNITURE?

Yes, but please let us know what you will be bringing in and when it will be delivered and picked up. Please note we do not typically allow for storage of props or furniture before or after your event.

CAN I HAVE A BAND? IS THERE A DANCE FLOOR?

Absolutely; although The Parlour Room can accommodate a small band or a dance floor given the right room layout, we recommend hosting your shimmy-and-shake in The Hemingway Room for a more comfortable experience for both guests and band members.

CAN I HAVE CANDLES AND/OR OPEN FLAMES?

Unfortunately because our building is a heritage building and due to fire code we cannot allow for open flames.


FOOD AND BEVERAGE

IS COFFEE AND TEA PROVIDED?

Included in your room rental, we provide gourmet drip coffee and a selection of high-end teas sourced from our local Rosso Coffee Roasters. We also serve specialty on-demand coffees - such as lattes and cappuccinos.

CAN I BRING IN MY OWN FOOD?

Let's chat about what you're envisioning! You can bring in homemade meals or use one of our fabulous preferred vendors who know the inner-workings of our space. You're welcome to bring in external caterers at an additional fee. 

DO I NEED TO PROVIDE MY OUR GLASSWARE / CUTLERY / PLACE SETTINGS?

Yes, but if you have a caterer they often bring all of that with them. We'd love to offer you the use of our glasses and dish ware but unfortunately, since we don't have an industrial grade dishwasher (which can handle large amounts of dishes and cleans in a short amount of time), we can't legally offer this to you for hygienic reasons.

CAN I SERVE ALCOHOL?

We aren't currently licensed (but we are working on it!), therefore you are welcome to provide your guests with some bubbly but you will require a liquor license.

WHAT KIND OF LIQUOR LICENSE DO I NEED? HOW DOES THAT WORK (PRIVATE VS PUBLIC EVENTS)?

All events serving alcohol require a liquor licence. If you are having a private function this permit is easy to acquire at your local liquor store when you buy your alcohol (we suggest buying it at the same time as sometimes stores do not provide it if you do not purchase your alcohol from them). The cost of the license is usually around $25.

If your event is open to the public, you'll need to plan a bit in advance to gain a liquor licence. We can help guide you, but we suggest you consult the Alberta Gaming and Liquor Commission to learn more about this process and the costs associated.

HOW DO I MAKE SURE PEOPLE GET HOME SAFE?

If you are planning on people drinking, we insist that you have a pre-planned system to get them home. This may be designated drivers, Keys Please, Taxi chits etc. This is for your protection and ours as you are liable for your guests' safety.


QUESTIONS ABOUT THE DAY OF THE EVENt

WILL ANYONE BE ONSITE FOR MY EVENT?

Yes an event attendant will be onsite before, during and after your event to make sure everything runs smoothly.

CAN I ARRIVE PRIOR TO MY BOOKING TO GET SET-UP? 

Unfortunately we cannot accommodate early arrivals unless pre-arranged. All required time, including set-up and take-down, must be included in your total booking time.

DO I NEED TO CHECK-IN/OUT?  

Please check-in with our event attendant upon arrival, who can get you settled and introduce you to the amenities available in our space. We will touch base with you a half hour before the end of your booking and when you are ready to leave let us know and we will do a walk through of the space.

DO I NEED TO CLEAN UP?

We ask all of our clients to leave the room exactly as they found it. We include a cleaning charge on all rentals, but this is for the heavier cleaning such as mopping floors and cleaning bathrooms. Light cleaning and waste removal is the responsibility of our clients.

CAN I COME IN THE NEXT DAY TO CLEAN UP?

As The Parlour Room and The Commodore Room is also used  by The Commoners during the day we require every event hosted in these rooms to be cleaned up before you depart for the night.

If you would rather come in the next day we may suggest you look at our second event space, The Hemingway Room, where we can be more flexible with the clean up times.

WHAT IF I GO OVER MY ALLOTTED TIME?

Please notify us at least an hour prior to your event's end time if your schedule has shifted. Based on our staff availability, we'll determine how we can best accommodate you and your guests. Additional costs will be deducted from your damage deposit.


QUESTIONS ABOUT INSURANCE

DO I NEED EVENT INSURANCE?

Yes, every event we book requires its own special event insurance. If you or your company does not already carry this, we can recommend an insurance provider that can do this for you online or over the phone within 48 hours.

As the host of your event, you are responsible for the safety of your guests. Special event insurance protects you from mishaps and accidents. We carry our own insurance but our insurance does not cover your event or your guests.

We require proof of insurance 5 days before an event. If you cannot provide us with the proof, you will not have access to the room. Event insurance is typically $150.